Transparency Policy

1. Purpose of This Policy
This Transparency Policy sets out how the Charity ensures openness, public accountability, and access to information. It supports trust, compliance, and responsible stewardship.

2. Commitment to Transparency
The Charity commits to:
• Publishing key governance documents
• Providing clear and timely public notices
• Ensuring beneficiaries and the public can access relevant information
• Maintaining accurate and up to date records
• Responding appropriately to information requests
Transparency is a core part of the Charity’s governance modernisation programme.

3. Information Published by the Charity
The Charity will publish:
• Governing documents (Scheme, draft Replacement Scheme, amendment plans)
• Trustee information and roles
• Minutes and resolutions where appropriate
• Policies approved by the trustees
• Regulatory correspondence suitable for public access
• Public notices and statutory announcements
Sensitive or confidential information will not be published.

4. Public Notices
The Charity will issue public notices for:
• Governance updates
• Regulatory communications
• Significant trustee decisions
• Asset related matters
• Any information required by law or the Charity Commission
Notices will be dated, archived, and accessible on the Charity’s website.

5. Access to Information
Members of the public may request information by contacting the trustees. Requests will be considered in line with:
• Charity law
• Data protection requirements
• Confidentiality obligations
• The Charity’s governance responsibilities
The Charity is not required to disclose internal discussions, confidential legal advice, or personal data.

6. Record Management
The Charity maintains a structured archive of:
• Governance documents
• Minutes
• Policies
• Notices
• Regulatory correspondence
Records are organised to support audit trails, regulatory review, and public access.

7. Review of Transparency Practices
This policy will be reviewed annually or following regulatory guidance changes. Updates will be published on the Charity’s website.